Fundraiser Procedure




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Troop 891 Chicken BBQ Fundraiser Procedure

1.     Set date, 2 months in advance or more.

bulletMake certain this date does not conflict with BAUMC BBQ.
bulletCall to ask permission to use parking lot.
bulletContact BAUMC Mens Club and seek permission to borrow cookers.

2.     Work with an adult to order chicken and supplies.

bulletOrder chickens from the Chicken House.  One week advance notice is enough.
bulletWe usually order 250 3-3.25 lb. Birds, split in halves.  Splitting is free to Scouts.
bulletShop for supplies at Sam’s or Costco (below).

3.     Prepare Sign-Up Form (Click here for form as a Word .DOC, or as an Acrobat .PDF)

bulletFind an adult volunteer with a trailer hitch and trailer
bulletSchedule the Scout BBQ Coordinator or SPL to be present at all times during set-up through take-down.
bulletTry to be fair when scheduling Scouts for work shifts.  Make sure all who want to work get an even amount of hours.  Try to encourage older Scouts help with set-up/cleanup/takedown as these shifts require extra labor.

4.     Friday

bulletScout leader keeps record of who worked when, ask all Scouts to sign in and sign out.
bulletBorrow coolers and tables.  Transport to Books A Million.
bulletTransport Cookers to Books A Million.
bulletHave an adult with van/pickup truck/trailer and 2-3 Scouts meet at Shed 30 minutes early to pick-up tent, stakes, poles, signs. Propane, stove, water heating pots.
bulletHave 4-6 Scouts meet at Books A Million, with at least one experienced Scout set up Troop Tent, before dark

5.     Saturday

bulletScout leader keeps record of who worked when, ask all Scouts to sign in and sign out.
bullet6:00AM: Start charcoal and get cookers hot.
bullet7AM:  Set up tables and prep area, set up signs and deliver flyers to auto dealerships, etc.
bullet10 – 4:  Help, clean, wrap chickens, sell, advertise.
bullet4PM:  Start take down when appropriate, clean cookers, take down signs and all tables/equipment/tent.  Pack and return items to proper place.

BBQ Chicken Supplies

Click for this list as a Word .DOC or as an Acrobat .PDF

Check in shed or closet in Fellowship Hall for supplies left from the last event before you buy more!!

bullet250 whole 3 – 3.25 lb. Birds
bullet18 bags charcoal
bullet6 gallons BBQ Sauce
bullet500 dinner rolls
bullet6-10 cases of name brand soft drinks in 12 oz cans
bullet2 whole rolls Heavy aluminum foil
bullet4 rolls paper towels
bullet2 boxes food handling gloves
bullet6 pair Heavy Rubber gloves
bullet4 BBQ mops
bulletDish detergent
bulletWater carriers
bulletColeman Stove
bulletT shirt bags
bullet500 “To Go” boxes
bullet4 large coolers
bullet4 drink buckets, or coolers

Scouting Fundraisers






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Last modified: October 15, 2016.