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Troop 891 Chicken BBQ Fundraiser Procedure
1. Set date, 2 months in advance or more.
 | Make certain this date does not conflict with BAUMC BBQ.
| Call to ask permission to use parking lot.
| Contact BAUMC Mens Club and seek permission to borrow cookers. | |
2. Work with an adult to order chicken and supplies.
| Order chickens from the Chicken House.
One week advance notice is enough.
| We usually order 250 3-3.25 lb. Birds, split in halves. Splitting is
free to Scouts.
| Shop for supplies at Sam’s or Costco (below). | |
3. Prepare Sign-Up Form (Click here for form as a Word .DOC, or as an Acrobat .PDF)
| Find an adult volunteer with a trailer hitch and trailer
| Schedule the Scout BBQ Coordinator or SPL to be present at all times
during set-up through take-down.
| Try to be fair when scheduling Scouts for work shifts. Make sure all
who want to work get an even amount of hours. Try to encourage older
Scouts help with set-up/cleanup/takedown as these shifts require extra
labor. | |
4. Friday
| Scout leader keeps record of who worked when, ask all Scouts to sign in
and sign out.
| Borrow coolers and tables. Transport to Books
A Million.
| Transport Cookers to Books A Million.
| Have an adult with van/pickup truck/trailer and 2-3 Scouts meet at Shed 30
minutes early to pick-up tent, stakes, poles, signs. Propane, stove, water
heating pots.
| Have 4-6 Scouts meet at Books A Million, with at least one experienced
Scout set up Troop Tent, before dark | |
5. Saturday
| Scout leader keeps record of who worked when, ask all Scouts to sign in
and sign out.
| 6:00AM: Start charcoal and get cookers hot.
| 7AM: Set up tables and prep area, set up signs and deliver flyers to
auto dealerships, etc.
| 10 – 4: Help, clean, wrap chickens, sell, advertise.
| 4PM: Start take down when appropriate, clean cookers, take down
signs and all tables/equipment/tent. Pack and return items to proper
place. | |
BBQ Chicken Supplies
Click for this list as a Word .DOC or as an Acrobat .PDF
Check in shed or closet in Fellowship Hall for supplies left from the last event before you buy more!!
| 250 whole 3 – 3.25 lb. Birds |
| 18 bags charcoal |
| 6 gallons BBQ Sauce |
| 500 dinner rolls |
| 6-10 cases of name brand soft drinks in 12 oz cans |
| Ice |
| 2 whole rolls Heavy aluminum foil |
| 4 rolls paper towels |
| 2 boxes food handling gloves |
| 6 pair Heavy Rubber gloves |
| 4 BBQ mops |
| Dish detergent |
| Water carriers |
| Coleman Stove |
| Propane/hose |
| T shirt bags |
| 500 “To Go” boxes |
| 4 large coolers |
| 4 drink buckets, or coolers |
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