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Troop 452 Committee Bylaws
The following set of bylaws are designed to provide guidance
and define the limitations that the Troop and the Committee shall operating
within. These bylaws are not designed to cover all areas of operation, nor are
they intended to contradict or supersede any rules or regulations as set forth
by the Boy Scouts of America, the local Council or the Charter Organization.
It is recommended that every Committee Member, Leader and
parent read these bylaws. There is valuable information included that effects
how we do business as a Troop and as a Committee. The goal is to put certain
rules and processes in writing to minimize misunderstanding and improve Troop
and Committee effectiveness. What follows is derived from the policies and
procedures developed by the Boy Scouts of America (BSA) and the Troop 452
Committee and Leadership.
Troop 452 is accountable to our Charter Organization, Beverly
Hills Community Church, to insure that the Troop program is conducted according
to BSA policies and the Chartering Organization's expectations. Modifications to
these bylaws are the responsibility of the Troop 452 Committee, and will only be
made according to BSA policy.
The policy of Troop 452 is to adhere to the procedures and
rules set forth in these bylaws. If you have any questions or concerns regarding
these bylaws, please feel free to contact any Troop Committee member.
Once again, no policy or procedure of these Bylaws shall in
any way conflict with those of the BSA. If a conflict is found, the BSA policy
A. Purpose of the Troop and Committee
To provide a scouting program for boys ages 11 to 18 years old, according to
the policies and guidelines of the Boy Scouts of America by providing adequate
leadership, funding, and a robust outdoor program.
B. Troop Philosophy
"Adventure, learning, challenge, responsibility Ė the promise of
Scouting is all this and more."
Boy Scout Handbook, 11th Edition, pg. 1
"Every Scouting activity moves boys toward three basic
Development, Citizenship Training, and Mental and Physical
Scoutmaster Handbook, 1998, pg. 7
The philosophy of Troop 452 is to develop confidence and
leadership within the boys of the Troop through a boy run program enjoying
various experiences in camping, education, and many outdoor events. As such, it
is the responsibility of the leaders of Troop 452 to make their best efforts to
include these elements in every aspect of the Troop program as planned by the
C. Boy-Led Troop
Teaching, training and encouraging boys to be leaders is the
core of Scouting. Scouts learn by doing. Therefore, Troop 452 must strive to
allow the boys to lead their patrols, the Patrol Leaders Council (PLC) and their
Participation and support is an essential part of the success
of any group. Therefore, it is imperative that at least one parent of each boy
in Troop 452 commit to Committee participation to enable the Troop to serve the
greatest number of boys with a superior program.
E. Charter Organization Representative:
The Charter Organization Representative is a member of the Chartering
Organization who serves as a liaison between the Charter Organization and the
Troop. The responsibilities of the Charter Organization Representative includes:
- Helps recruit Troop Leadership committed to the policies of the BSA, the
Charter Organization and these bylaws.
- Encourages Troop service to the Charter Organization.
- Provides guidance to the Committee and Scoutmaster, as needed, regarding
the Charter Organizationís expectations concerning the Boy Scout
F. Troop Committee Organization and Responsibilities
- Membership and participation in the Troop Committee is encouraged for at
least one parent, step-parent, grandparent and or guardian of each scout
or sibling scouts. Any BSA registered parent or guardian of a scout is a
voting member of the Troop 452 Committee and is entitled to 1 (one) vote
on any issue before the Committee. Only BSA registered adults (parents or
guardians of scout members of Troop 452) may vote. No more than two
registered parents, step-parents, grandparents and or guardians, or
combination of the above, of a scout or sibling scouts, may vote in the
Troop Committee. Non-registered parents may participate in the discussions
but are not entitled to vote.
- The Troop Committeeís role is to support the Troop program. The Troop
Committee does the following:
- Assists with the recruitment of quality adult leadership that are
trained to fulfill their role. If the Scoutmaster is unable to serve, a
replacement is identified subject to the assent of the Charter
Organization and approval of the Troop Committee.
- Ensures there are adequate Troop meeting facilities with assistance
from the Charter Organization.
- Assists the Scoutmaster on policies relating to Boy Scouting and the
- Supports Leaders in carrying out a program consistent with the Troop
purpose, philosophy and BSA guidelines.
- Is responsible for finances, adequate funds, and disbursements in line
with the approved budget plan.
- Approves the purchase of Troop property and assists with care and
maintenance as needed.
- Ensures the Troop has a suitable outdoor program (minimum 10 days and
nights per year excluding summer camp).
- Conducts and serves on Boards of Reviews.
- Supports the Scoutmaster in working with individual Scouts and
problems that may affect the overall Troop program.
- Arranges accommodations for the special needs and assistance some boys
- Helps with the Friends of Scouting campaign.
- Assists the Scoutmaster with handling Scout behavioral problems.
- Committee Positions include the following as a minimum:
a) Troop Committee Chairman
d) Advancement Coordinator
f) Fund-Raising Coordinator
g) Membership Coordinator
h) Summer Camp Coordinator
- Persons to fill these positions will be elected at the Annual Planning
Meeting or at any other time by vote of the Troop Committee. There shall
be no limit to the number of terms for any of these positions. Any person
elected to one of these positions is expected to serve at least until the
following Annual Planning Meeting. If any member of the Troop Committee
shall at any time cease to meet the qualifications or fulfill the duties
of the position, that person shall be removed from the Troop Committee
Position by a resolution adopted by 2/3 vote. Persons holding Troop
Committee Positions can continue to hold these positions upon approval by
Troop Committee at Annual Planning Meeting. Any move to remove a person
from a Troop Committee Position will require a 2/3 vote.
- Other Committee Coordinators and Sub-committees. In addition to the
Minimum Committee Positions, the Troop Committee Chairman will seek
persons to carry out numerous other tasks. These appointed Coordinators
serve at the discretion of the Committee Chair. These Coordinator
positions include, but are not limited to:
- Refreshments / Court of Honor Sub-committee
- Adult/Scout Training Coordinator
- Re-charter Coordinator
- District Roundtable Rep
- Committee Meetings.
The Troop Committee shall meet regularly to discuss Troop Business. Committee
Meetings shall be scheduled by the Troop Committee Chairman, who will provide a
written agenda. The meetings shall be open to all. A quorum will exist when
fifty one percent of the Minimum Committee members are present at a Committee
Meeting. Meetings are permissible without a quorum; however, no matters
requiring a vote may be decided. The Scoutmaster may attend at his discretion or
when requested by the Committee. All Committee meetings and sub-committee
meetings will be governed by the bylaws and operate according to "Robertís
Rules of Order" Ė details can be found at:
- The Troop leadership will hold an annual PLC meeting in August of each
year to discuss activities for the year and to develop a Troop calendar
- Following the PLC annual meeting, the Troop Committee will conduct an
annual planning meeting in August of each year. The purpose of the
meeting is to approve plans for the next year, including the proposed
Troop activity calendar, proposed budget and associated fund-raising
activities, approve Committee officers, adult leaders and Troop by-laws.
- Handling of Funds:
- Expenditure Approval. A pre-approval vote of the Troop Committee will
be necessary to approve any expenditure of Troop funds beyond expenses
identified in the Troop Budget. Approval must occur prior to the
expense, or the individual runs the risk of non-approval and non-
- Expedited Approval. Should a need arise to obtain Committee approval
of an expenditure on an expedited basis, the Committee Chairman shall be
authorized to contact the Minimum Committee members by telephone or
electronic mail to discuss the matter and conduct a vote. In any such
instance where a telephone or e-mail vote has been conducted, the
results of that vote shall be ratified at the next regular Committee
- All funds received for a Scout event shall be forwarded to the
Treasurer as soon as possible for proper accounting. One Committee
approved exception is the handling of dollars received from Scouts to
cover food cost for overnight events.
- To avoid unnecessary delays and inconvenience during Scouting events,
the Scoutmaster will be provided a petty cash fund in the amount of $100
(or a dollar figure that is agreed to by the Committee). These funds can
be used by Scoutmaster for various purposes for low cost items such as:
deposits, food, fuel cost, equipment repairs, low cost equipment
purchases, etc. The Scoutmaster is responsible for submitting receipts
to the Treasurer for each expenditure made. Once the receipts are
received the petty cash funds will be replaced. Unusual or high cost
expenditures must be approved by the Committee.
- Amending the bylaws. Amendments to the bylaws may be made by simple
majority vote during any Committee meeting. Any Committee member may
motion to amend the by-laws at any time during a routine Committee
- Boards of Review. It is the responsibility of the Troop Committee and
the Advancement Coordinator to arrange timely Boards of Review for Scouts
who have completed all of the requirements and Scoutmasterís Conference
for Tenderfoot, Second Class, First Class, Star, and Life. It is the Scoutís
responsibility to contact the Advancement Coordinator to arrange for a
Board of Review sufficiently in advance of a court of honor to enable the
rank advancement to be processed. Mock boards of review shall also be
conducted for any Eagle Candidates who request them. Boards of Review may
also be held for Scouts who are not advancing, to determine how the
program is working for the Scout.
G. Scoutmasterís Responsibilities
- Delivering The Promise. The Scoutmaster is the adult leader
responsible for the image and program of the Troop. The Scoutmaster and
Assistant Scoutmasters work directly with the Scouts. The importance of the
Scoutmaster's job is reflected in the fact that the quality of guidance will
affect every youth and adult involved in the Troop.
The Scoutmaster is elected by the members of Troop 452,
and approved by the head of the Chartered organization. There shall be no
limit to the number of terms a Scoutmaster may serve. The Scoutmaster is
expected to serve a minimum of one year ending at the following Annual
Planning Meeting. The Scoutmaster may continue to hold the position upon
approval by Troop Committee at the Annual Planning Meeting. If at any time
the Scoutmaster fails to meet the qualifications or fulfill the duties of
the position, that person shall be removed by a 2/3 vote of the Troop
- Train and guide boy leaders consistent with BSA guidelines.
- Work with other responsible adults to bring Scouting to boys.
- Use the methods of Scouting and BSA guidelines to achieve the
aims of Scouting.
- Meet regularly with adult leaders to coordinate efforts in support of
- Meet regularly with the Patrol Leaders Council for training and
coordination in planning Troop activities.
- Attend all Troop meetings or when necessary, arrange for a qualified
- Attend Troop Committee meetings.
- Conduct periodic parents' sessions to share the program and encourage
parent participation and cooperation.
- Take part in Annual Planning Meeting and any charter presentation.
- Conduct Scoutmaster conferences for rank advancements.
- Arrange for trained Assistant Scoutmasters to conduct scoutmaster
conferences for all other ranks.
c. Prepare and conduct a systematic recruiting plan for
new members and see that they are promptly registered.
d. Delegate responsibility to other adults and groups (Assistants,
Troop Committee) so they have a real part in Troop operations.
e. Meet with and approve candidates for SPL and ASPL as well as
candidates for Buckskin and Order of the Arrow.
f. Supervise annual Troop elections and elections for the Order of the
- Make it possible for each Scout to experience at least 10 days and
nights of camping each year, exclusive of summer camp.
- Participate in council and district events as the Troop 452
representative, or delegate a suitable Assistant Scoutmaster.
- Build a strong program by using proven methods of the BSA.
- Conduct all activities under qualified leadership, safe conditions, and
the policies of the Chartered Organization and the BSA.
- With the goal of having a boy led troop in mind, all activities that the
Troop participates in, as a group, shall be reviewed and approved as
- A meeting of the PLC is held at least annually where the activities
that the Scouts are interested in are discussed, briefly planned and
voted on. Any known Council or District events will be included in
- A calendar of proposed Troop events will developed during the annual
- The SPL then presents this plan to the Troop Committee for
approval. Approval means:
- the plan is safe;
- the plan is funded or can be funded. If the event
can be funded, the Committee as agreed to assist with fund raising
- the Committee will do what is possible to remove any road blocks
that might keep the troop from doing what they want to do.
- the Committee assists the Troop by communicating events to the
parents, obtaining tour permits if required, distributing funds
when needed for reservations, etc.
- The Committee keeps its eye out for Council or District events and
new opportunities for the troop throughout the year and if the
committee finds something it thinks the troop might be interesting in
the Committee should:
- give this information to the Scoutmaster or designee;
- the Scoutmaster, or designee, should meet with the PLC and
provide the information on the event;
- the PLC should then have a meeting with each of their patrols,
pass on the information and get a patrol vote on the matter
- the PLC, leaders and Committee Chairman should meet again,
discuss the patrol's vote and make a final Troop decision.
- if the Troop votes that they want to participate in the event,
the SPL should present it to the Committee approval.
- service hours opportunities should be handled using the same PLC
and Troop approval process.
- If an individual Scout or small group of Scouts would like to
participate in an event or service opportunity that the Troop did not
approve to attend, they may participate as an individual with their
Parent(s) participation. Or, in some cases, a Troop Leader(s) may
agree to attend.
- Note that individual attendance at non-BSA sponsored events may
mean "attend at your own risk", meaning there would be
no insurance or protection afforded by BSA.
H. Parentís Responsibilities
The role of parents within Troop 452 is to be supportive of the Troop's
efforts and to provide the atmosphere Scouts can learn and excel. Every parent
of a Troop
452 scout are expected to at least:
1. Read the Boy Scout Handbook and understand the purpose
and methods of Scouting so that you can support your Scout through the
2. Show support to both the individual Scout and the Troop by attending all
Troop Courts of Honor.
3. Participate in all fundraisers and other such
activities that raise funds for the Troop. All such assistance lowers the
cost of the program we offer to the Scouts and, therefore, lowers each
family's cash outlay for their Scout(s).
4. Read and be aware of the Troop program and annual
5. Attend the Annual Planning Meeting. This meeting is
recommended for the parents / guardians of all Scouts currently registered
with the Troop.
6. Participate in the Troop Committee either through a
specific position, in a sub-committee, or as an informed parent.
7. Transportation to Outings. Parents are responsible for
transporting their sons to campouts and other Troop activities. Normally,
there is a carpool available that will be coordinated by the Outing Leader
whenever possible. However, the ultimate responsibility will be with the
parents. All carpool drivers must carry liability insurance of at least
$50,000 (each person), $100,000 (each accident) and $50,000 (property
damage). All riders must wear seat belts while traveling as required by
Florida law. Parents and adult leaders must provide updated information
about their vehicle(s) and associated insurance to the Troop annually. All
drivers who transport Scouts in their vehicle must be 21 years of age or
older, on all Troop outings, no exceptions.
8. Transportation Home. Parents are responsible to timely
collect their sons after every Troop meeting or activity, or make
arrangements with another Troop parent. If a Scout is to be picked up by
someone other than a family member or the parent of another Scout in the
Troop, the Adult Leader must be informed by the parent in writing prior to
the Troop activity. To comply with BSA, Council and our Sponsoring
organizationís rules, Scouts waiting to be picked up after a Troop
function must be accompanied by a least two adult leaders, thus, late
pick-ups have a profound impact on other families and a pattern of careless
attention to this issue may be affect eligibility to attend future events
and/or benefit from carpooling transportation.
9. Parents are encouraged to observe weekly Troop
meetings, but remember that these are the Scoutsí meetings that have been
organized by the PLC. Trained Parents are also welcome to attend various
camping trips and events, but please remember when on camping trips their
sons are Troop 452 Scouts. Please refrain from interfering in Troop
activities unless there is a safety reason. Let the Troop Leadership work
with the Scouts.
Upon joining Troop 452, parents or guardians of all
applicants are encouraged to meet with the Scoutmaster, an Assistant Scoutmaster
or the Committee Chairman for a personal interview before a boy will be
registered with the Troop. The purpose of this meeting is to explain how Troop
452 functions, what the boyís and parentís responsibilities are, and allow
the parents and boy to ask questions about the Troop. The Troop cannot function
without the active involvement of every parent. Accordingly, the Troop will ask
each parent to volunteer for a Committee or adult leader position, participate
in outings or activities and participate in Boards of Review for the Scouts on
an as needed basis.
Upon joining Troop 452, each scout must provide the following
1. BSA Application.
2. Personal Health and Medical record (Class 1).
3. Parental Consent and Medical Release.
4. Transportation information.
5. Please be sure the Scoutmaster knows of any special needs.
The Troop may require the following forms as well:
1. Personal Health and Medical record (Class 2).
a. Required for activities beyond 72 hours, such as
2. Personal Health and Medical record (Class 3).
a. Required for Adults age 40 and over attending outings
b.Required for Scouts and Adults participating in High Adventure
Minimum Requirements for Adults in the Troop:
1. At least one adult, per family must be BSA registered.
2. All adults must take Youth Protection Training (BSA
Additional Requirements for Adults attending outings:
- BSA registration.
- Youth Protection Training.
3. BSA Fast Start Training.
4. New Leader Essentials Training.
5. Register for Merit badge counselor, as needed
I. Conduct / Discipline
The Scout Oath and Law will serve as the Troop 452 Code of Conduct at all
1. All Scouts and Adults shall exhibit behavior
appropriate to the spirit and letter of the Scout Oath, Law, and Motto.
2. No Smoking, No Drugs, and No Alcohol are permitted at
Troop functions by either Scouts or Adults.
3. When misbehavior and / or disrespect by Scouts
continue to occur, it will be addressed in the following sequence:
a. Meeting with Patrol Leader and Senior Patrol Leader.
b. Meeting with Patrol Leader Council.
c. Conference with Scoutmaster.
d. Conference with Scout, Scoutmaster and Parent(s)/Guardian(s).
4. The Scoutmaster or his representative will have final
decision on the discipline of Scouts while participating in Troop activities
5. The Scoutmaster, Assistant Scoutmasters, and/or the
Troop Committee shall have the authority and discretion to contact
parents/guardians to pick up a Scout from an event regardless of time or
place of the event if infraction is serious enough to warrant such action.
If this occurs, the parents/guardians of the Scout will be required to make
arrangements to take custody of the Scout. The Troop shall not be liable for
any costs involved; these will be solely the parentsí/guardians'
6. Serious conduct or discipline issues will be addressed
by the Troop Committee. The Committee Chair may assemble a Disciplinary
Committee to address the issue and keep the Scoutís privacy in mind.
7. The cost for repair / replacement of any Troop
equipment damaged by willful misconduct is the responsibility of the Scout
8. Any electronic entertainment device shall be
prohibited at any Scouting function unless approved in advance from the
Grievances of Scouts will be handled in the same manner as
listed above. (3a. through 3d.)
The Troop Committee Chairman will handle grievances of
Occasionally, the Troop Committee may be asked by the
Scoutmaster to deal with a problem which might involve disciplinary action or
a health issue of an individual you or adult member. These issues should be
dealt with in strict confidence. If the subject concerns a Scout, his parents
should be fully informed of the issue.
Because serious or recurring behavioral problems may
require the Troop Committee's involvement, the Scoutmaster should share
discipline problems with the Committee. Such problems should be addressed in a
firm, fair manner with the goal to integrate the youth into the Scouting
program. Problems that may lead to a youth's permanent removal from the Troop
should be handled by the Troop Committee and the Scoutmaster, and should
involve the Scout's parents or guardians. Together, the Troop Committee,
parents, and Scoutmaster should work toward a solution with the Troop's best
interest in mind.
Troop Committee Guidebook, 2011
The parent of a Scout involved in a disciplinary action,
who is the Scoutmaster, Outing Leader involved, or the Committee Chair, shall
defer to another leader or Committee member during problem resolution. Any
disciplinary action will include conditions, if any, under which the Scout may
return to the Troop's regular program.
J. TROOP FINANCING AND FUNDRAISING
Goals of the Troop Fundraising Program. The goal of fundraising is to
provide funds to operate the Troop on an annual basis, to provide a quality
program for the Troop that includes high adventure (often more costly) events
and to minimize the out-of-pocket cost for parents.
Parents should encourage the Scouts to participate in every fundraiser. The
Fundraising Coordinator shall supervise fundraising activities, but all Parents
and Scouts are encouraged to participate. Monies collected through fundraisers
will be applied to the Troop Funds (General fund, summer camp fund, scuba diving
fund) as agreed by the Committee.
Annual Budget. A proposed budget for the coming year will
be prepared by the Budget Committee, and presented for approval at the Annual
Planning meeting. The Budget Committee will be comprised of at least the Troop
Committee Chairman, Treasurer, Secretary, Scoutmaster and a Scoutmaster
appointed Assistant Scoutmaster. The budget should provide an itemized
month-by-month breakdown of all expected expenses needed to support the program
for the next year. The Annual Budget will be reviewed and approved by the Troop
Annual Audit. Two Committee Members appointed by the
Troop Committee, neither being the Troop Treasurer, will perform an annual audit
of the Troop Treasury.
K. INQUIRIES AND COMPLAINTS
All complaints and/or inquiries shall be directed to the
The bylaws as set forth above were reviewed by the Troop Committee and
approved by a majority vote during the Troop Committee meeting of
A list of the voting members in attendance during the approval of these
bylaws is provided in section O. List of Committee approval signatures
M. Effective Limits of Bylaws
These Bylaws shall become effective on the acceptance date
noted below and shall remain in effect as long as Troop 452 remains chartered by
the BSA and Beverly Hill Community Church, or until amended by a two thirds vote
of the Troop Committee. In the event of such a vote, fifty one percent of the
Minimum Committee members must be present. The Bylaws shall be subject for
review by the Troop Committee every two (2) years from the last date amended or
approved as identified below.
Accepted and Agreed to this ____ Day of the Month of ______, in the Year
Troop Committee Guidebook (For Successful Troop Operation), Boy Scouts of
America, 2011 Revision.
Link to document: http://www.magnificentsevens.org/docs/Resources/TroopCommitteeGuidebook/TroopCommitteeGuidebook.pdf
O. List of Committee approval signatures